Policies and Procedures

Here you will find copies of our procedures and policies. All prospective participants are advised to get very familiar with these as you start to attend meetings. While there is more than one way to do these things, it is important for groups to have clarity around shared context. The documents are released under a Creative Commons license, should you wish to reuse or adapt for your own purposes.

Document Description
PDF Participation Process v2.0
2025-06-17
This is a set of three procedures for onboarding, participating, and offboarding.
PDF Decision Making Procedure v2.0
2024-12-11
A clearly defined and documented method for making all project decisions using a consensus based model.
PDF Meeting Procedure v1.0
2024-05-08
Outlines a set of guidelines for holding project meetings.
PDF Conflict Management Procedure v1.0
2024-05-08
Outlines a proactive mechanism to manage conflict between participants or a participant and the project.
PDF Pod Management Process v1.0
2024-11-27
Describes how pod groups function.
PDF Practice Library Process v1.0
2024-12-11
Manages how practice modules are developed, stored and used.
PDF Financial Management Procedure v1.0
2024-05-08
A basic and temporary procedure for the handling of money, and tracking financial transactions.
PDF Practice Guidelines v1.0
2024-05-08
A document that gives shared context to practice work.
PDF Terms and Conditions v1.0
2024-05-08
Fine print for both project participants and all other users of project services.
PDF Vision Booklet v1.0
2024-05-08
A 16 page PDF outlining where we want to go, why that matters, and how we can get there. This lays the foundation of the working alignment required for the project.
PDF The Participant's Pledge v2.0
2025-08-03
This is an agreement that each new participant is invited to sign, signifying alignment with vision and methods.
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Photo credits: Pixabay, and The Zegg Ecovillage, used with permission. Single line drawings: Shutterstock used under license. Use of this website or other Project services is subject to our terms and conditions.